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Data Processing Policy

Data Processing Policy

Last updated: 16/02/2026

Atlantis Recruitment Brisbane Pty Ltd 11 229 061 178 (“we”, “us”, “our”, or “the Agency”) is committed to ensuring that personal information is processed lawfully, fairly, and transparently. This Data Processing Policy explains how we process personal data in connection with our recruitment services and website operations. This policy should be read in conjunction with our Privacy Policy.

1. Scope of This Policy

This Data Processing Policy applies to the processing of personal information relating to:

  • Job candidates and prospective candidates
  • Clients and client representatives
  • Website users and business contacts

“Processing” includes the collection, storage, use, disclosure, transmission, retention, and deletion of personal information.

2. Legal Basis for Processing

We process personal information where it is reasonably necessary for our business functions and permitted under the Privacy Act 1988 (Cth), including where processing is:

  • Necessary to provide recruitment and placement services
  • Required to comply with legal or regulatory obligations
  • Based on consent provided by the individual
  • Necessary for legitimate business interests, where those interests do not override individual privacy rights

3. Categories of Personal Data Processed

Personal information we process may include:

  • Identification and contact details
  • Employment history, qualifications, and skills
  • Interview notes and assessment outcomes
  • Business and billing information
  • Technical and usage data collected via our website

We do not intentionally collect sensitive information unless it is required by law or provided with explicit consent.

4. Purpose of Data Processing

Personal information is processed for purposes including:

  • Assessing candidate suitability for employment opportunities
  • Introducing candidates to clients for potential employment
  • Managing client relationships and service delivery
  • Operating and improving our website and systems
  • Meeting legal, regulatory, and compliance obligations

5. Data Sharing and Third Parties

We may disclose personal information to third parties where reasonably necessary, including:

  • Clients for recruitment and placement purposes
  • IT service providers, cloud hosting providers, and recruitment systems
  • Professional advisers such as legal, accounting, and insurance providers
  • Government authorities where required by law

All third-party service providers are required to implement appropriate safeguards to protect personal information.

6. Overseas Data Processing

Personal information may be stored or processed using systems located outside Australia. Where overseas processing occurs, we take reasonable steps to ensure that appropriate data protection standards consistent with Australian privacy laws are maintained.

7. Data Security Measures

We implement reasonable technical and organisational measures to protect personal information, including:

  • Secure systems and access controls
  • Limited access to authorised personnel
  • Data minimisation and secure storage practices
  • Secure disposal or de-identification when data is no longer required

8. Data Retention

Personal information is retained only for as long as reasonably necessary to fulfil the purposes for which it was collected, or as required by law. When personal information is no longer required, it is securely destroyed or de-identified.

9. Individual Rights

Individuals may request:

  • Access to personal information held about them
  • Correction of inaccurate or outdated information
  • Withdrawal of consent where applicable

Requests can be made using the contact details below and will be handled in accordance with applicable privacy laws.

10. Data Breach Management

In the event of a data breach involving personal information, we will assess the incident and take appropriate steps in accordance with the Notifiable Data Breaches scheme under the Privacy Act 1988 (Cth).

11. Contact Details

For questions about this Data Processing Policy or how personal information is handled, please contact:

Atlantis Recruitment Brisbane Pty Ltd

Email: AtlantisRecruitmentBrisbane@outlook.com

Phone: 0426463624

12. Updates to This Policy

We may update this Data Processing Policy from time to time. Any changes will be published on our website.